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Notices and Disclaimers
W9 Expirations & Winter Term Disclaimer
Most W9s expire in Dec/Jan and only last yearly. Ensure extra time and care at the beginning and end of terms (especially Winter) to verify a vendor is actually available and approved before planning.
Non-Standard Purchases
Certain vendors (e.g., Costco) do not accept Long-form POs, but you can still reimburse purchases using a Catering Waiver approved in advance.
Website Maintenance
This is a resource created by students for students. We do not claim complete accuracy. The ASUO Vendor Resource is managed by a site Maintainer; if you notice any inaccuracies or have any questions, please email at asuovendorresource@uoregon.edu.
Timeline and Accuracy
UO Catering provides the Vendor Resource Maintainer an updated list of vendors weekly on Thursdays. The Maintainer then updates this site before the following Monday. Thus, newly added vendors or corrected inaccuracies may not be visible for up to one week from submission.
Approved & Compliant Vendors 0
Expired or Non-Approved Vendors 0
These vendors have expired COIs, Health Permits, or other documentation. To use them, send a request to the maintainer by clicking on 'request update'.
How to Cater for an Event
Follow this 4-step pipeline to ensure a smooth process:
Check Status
Browse vendors (restaurants) using this resource
Waiver Request
Submit a Catering Waiver request to Catering for your event.
Purchase Order
Submit a Purchase Order to SOFS through Engage.
Payment (Long Form only)
Assuming External PO used, present physical PO to vendor upon receipt of goods.
Required Items
Certificate of Liability Insurance: Technically needed per-event. Catering may request a new COI for large events regardless of current COI expiration.
Health Permit: Catering requires an up-to-date Health Permit to approve a Catering Waiver. Health Permits typically expire at the end of each calendar year.
Duck Depot: UO's vendor database system lists vendors set up for business with the UO.
This does not guarantee they accept Long Form POs, but is required for SOFS to approve one. Approved vendors typically accept ontracts and/or Long Form POs. It is however the vendor's choice whether to accept Long Form POs or not. Thus given new management or your plea, a vendor may reconsider accepting Long Form POs (this has been successful in the past). If you would like to confirm that a vendor accepts Long Forms, visit the SOFS help desk.
FAQ
Do I need a Catering Waiver?
NO Waiver Required if:
- Ordering from UO Catering.
- The vendor is physically located within the EMU.
- Ordering individually-packaged, non-perishable snacks.
YES Waiver Required for:
Anything else. e.g. most restaurants, boba, large drinks/chips (not 'individual' sizes).
Which PO Type Do I Submit?
- Internal PO: For direct UO Catering orders.
- External (Long Form) PO: Most orders.
- Service Agreement / Contract: If a vendor is actively serving food or providing heating equipment at the venue.
Details available via Engage Purchase Order form or SGES Purchasing Guide.
System Architecture & Credits
Founding Contributors
- Lukas Klotz
- Mandy Zhan
- Cole Stevenson
- Quynh-Tran Le
- Erin Leudemann
- Vikram Thirumaran
ASUO Vendor Resource Working Group
Managed collaboratively by members of the ASUO Vendor Resource Working Group.
COI and Health Permit information provided by UO Catering.
Current Vendor Resource Maintainer(s): Lukas Klotz, Mandy Zhan